Frequently Asked Questions for Participants

See also: FAQ



How is ‘conference participant’ defined?
A ‘participant’ is:

  • Keynote
  • Panelist on a panel
  • Moderator on a panel
  • Introducer of a panel

Do I need to register for the conference?
Yes, registration is required of all conference participants.

Where do I register?
Registration for the conference is now closed.

Who do I contact with questions about my registration or role as a participant?
All participants should contact celebrationofwomen@brown.edu with any questions related to registration or participation in the conference.

Do participants need to pay the registration fee?
Yes. However, we are grateful for your participation and in appreciation, are happy to reimburse the registration fee: $75 [general registration], $50 [Young Alumna Registration (2002–2011) and Student].

Registration fee reimbursement requests must be made via email, prior to April 30, 2012, to celebrationofwomen@brown.edu and will be made following the conference (processed by June 30, 2012). Please follow the directions on the WLC/120 Conference Travel/Registration Reimbursement Form (PDF) for reimbursement.

Is there travel assistance available?
Conference participants are encouraged to pay as much of their expenses as possible.

However, limited travel assistance funds are available on a first come, first served basis. Conference participants seeking travel assistance will be reimbursed up to $350 for transportation and accommodation expenses following the conference. Conference participants must pay for their travel and accommodation expenses, and then submit a completed WLC/120 Conference Travel/Registration Reimbursement Form (PDF) and original receipts within 30 days of the Conference, in order to receive reimbursement. As meals during the conference will be provided, alternate meal plans will not be reimbursed.

Requests regarding travel/accommodation reimbursement must be made via email, prior to April 30, 2012, to celebrationofwomen@brown.edu.

Do I need to submit a bio?
Yes. If you are introducing a panel, participating as a panelist or as a moderator, please follow these guidelines when submitting your biography which will be shared with your fellow panelists and included in the Conference Program. Please:

  • write in the 3rd person
  • use Microsoft Word document file format
  • condense to 120 words or less
  • send your bio to celebrationofwomen@brown.edu

When and where is my panel?
Please refer to the Conference Program for times and arrive 15 minutes prior to the start time. Panel locations will be available at the Conference.

What is the panel discussion description?
Panel descriptions along with confirmed panelists will be posted to the online program in early April.

What is the role of the introducer?
Introducers welcome the audience and briefly introduce the participants. All introducers will be scripted.

What is the role of the moderator?
The moderators begin the panel discussion by providing an overview of the format of the discussion. Moderators are then responsible for asking questions of the panelists, moving the discussion along, engaging each panelist, keeping time, and if time allows, facilitating audience q&a.

How will the panel content be determined?
Panel discussion points will be developed with input from the moderator and panelists once all are confirmed. Relevant topics and questions will be discussed in advance of the Conference allowing all panel participants to prepare accordingly and speak comfortably from their perspectives/experiences. Please note, aside from agreeing to the content of the panel, it is not expected that panelists, etc., will have a lot of pre-work.

Who else is on my panel?
Invitations are still pending. Once confirmed, Alumni Relations will send an email of introduction to all panel participants with contact information, job title and organization. Email communications (conference calls if necessary) will follow to facilitate preparation.

How will panel participants be prepped and what is the format?
Preparation for the panel is not extensive (being prepared to comment on current issues, offer your perspectives, etc.). The moderators begin the panel discussion by providing an overview of the format of the discussion. Moderators are then responsible for asking questions of the panelists, moving the discussion along, engaging each panelist, keeping time, and if time allows, facilitating audience q&a.

Who is managing the Conference Program?
Staff from the Office of Alumni Relations are the lead staff members coordinating the programming at this event, with a number of additional Advancement and student staff assigned to ensure a smooth and successful event.

How many people do you expect to attend the Conference?
We are anticipating a great turnout of Brown women.

What is the expected audience for panels?
Always difficult to forecast, but estimate 25+ alumnae.

Who do I contact if I need to cancel my participation?
Please contact celebrationofwomen@brown.edu.